October 11, 2022 Minutes

Call to Order 

6:00pm

The regular meeting of the Kiowa Water and Wastewater Authority was called to order on October 11th, 2022, at 6:00pm by President Debbie Ullom with the following in attendance:

Directors: Eric Whitman in person and Tim Craft and Teresa Parker on zoom. 
Town Clerk: Tasha Chevarria
Town Administrator: Kimberly Boyd 
Guests: John Hill, reporter

Consent Items

1. Approval of Agenda
   Ter sa Parker made the motion to approve the age_nda as presented, Tim C_raft seconded, and the motion carried 4-0.
2. Approval of Minutes
   Teresa Parker made the motion to approve the minutes as written, Tim Craft seconded, and the motion carried 4-0.

Financial Report

1. Year to date P&L
   The financials were reviewed and discussed, there were no questions.

Staff Reports

1. Paul Grant, Headways
   Paul's monthly report was included in the packet for everyone to review. He is waiting for a 2nd quote on the display at the sewer plant.
2. Tasha Chevarria, Town Clerk
   The System Totals reports for August and September were included in the packet for review.
3. Rachel Summers, Grant Writer- update from Kim
   Kimberly Boyd, Town Administrator reported that the Town will be given a resolution for approval at their meeting this evening that will allow them to apply for a Mineral Impact Grant for the Kiowa Water Redundancy Project, on behalf of KWWA. Kimberly Boyd, Rachel Summers, and Greg Etl will all be involved in the presentation to be given on December 7th. They will also be participating in a pros and cons meeting with DOLA as a requirement of the grant application. She also reported that Wright Water is completing their portion of the application to CDPHE for the 2nd half of the funding and the engineering costs.

Public Comments

None

Old Business

1. IGA with Elbert County for water and sewer service at new Road & Bridge shop
   George Rowley has sent his redline version of the agreement to Bart Greer at Elbert County. We are waiting for his response before approving a final IGA.

New Business

1. 2021 Audit Review with Ronny Farmer
   Ronny Farmer gave the board his summary of the audit report for 2021. He reported that overall, the Authority has improved financially and has increased their cash value. The Authority is getting to a point where they can start putting cash in reserve for repairs. Their largest expense in depreciation followed by interest.
2. 2023 Draft Budget
   Kimberly Boyd presented the board with a draft budget for 2023. After review; Teresa Parker made the motion to accept the proposed budget draft with the addition of a line item for a reserve balance in the amount of
   $10,000. Tim Craft seconded, and the motion carried 4-0. Kimberly Boyd will make that change and submit the draft to the State as required.

Discussion

None

Correspondence/Information/Review

None

Adjourn

Eric Whitman made the motion to adjourn, Teresa Parker seconded, and the motion carried 4-0. The meeting adjourned at 6:53pm.

The next regular meeting will be on Tuesday November 8th, 2022, at Town Hall at 6:00pm

Minutes Approved by:
Debbie Ullom, President
Tasha Chevarria, Town Clerk