November 8, 2022 Minutes

Call to Order 

6:00pm

The regular meeting of the Kiowa Water and Wastewater Authority was called to order on November 8th, 2022, at 6:00pm by President Debbie Ullom with the following in attendance: 

Directors: Eric Whitman and Annette Burmaster in person and Tim Craft and Teresa Parker on zoom. 
Town Clerk: Tasha Chevarria 
Town Administrator: Kimberly Boyd 
Guests: John Hill, reporter

Consent Items

1. Approval of Agenda
   Eric Whitman made the motion to approve the agenda as, presented, Annette Burmaster seconded, and the motion carried 5-0.
2. Approval of Minutes
   Annette Burmaster made the motion to approve the minutes as written, Teresa Parker seconded, and the motion carried 5-0.

Financial Report

1. Year to date P&L
   The financials were reviewed and discussed, there were no questions.

Staff Reports

1. Paul Grant, Headways
   Paul's monthly report was included in the packet for everyone to review.
2. Tasha Chevarria, Town Clerk
   The System Totals reports for September and October were included in the packet for review. We had a meter yoke leaking and a main break that caused a much higher percent loss this month. We'll look for that to come back down next month.
3. Rachel Summers, Grant Writer- update from Kim
   Kimberly Boyd, Town Administrator reported that she had a pro/con meeting with DOLA about the grant application for the well. They had several concerns: 1. The time gap between being granted DOLA funds and being granted CDP HE funds. They feel like instead of those funds sitting for a year, they could be given to someone ready to use them. 2. The increase in cost from the first estimate to the second went from $1.5M to $3.4M, leaving a considerable shortfall in what's being requested and what the project will cost. They would rather see us apply for the higher amount. 3. It's unclear why the grant is being applied for by the Town instead of KWWA, when the organizational documents state that the authority can apply for funding. 4. They are talking about increasing the application caps next year, which would help us considerably. 5. DOLA has reached out to CDP HE on our behalf to make sure everyone is on the same page. The CDP HE is never a grant, it's always a loan and the amount of loan forgiveness is dependent on the applicant. Kim and Rachel will be meeting with them to get an idea of the amount of loan forgiveness we may be able to expect. We can apply for the next cycle in January and will not have to withdraw this application, just hold on and submit at the next deadline. Meanwhile, Rachel is still looking out for grants we can apply for to help cover repair costs and DOLA would like to see us move forward with applying for engineering and ad min grants to keep moving forward.

Public Comments

None

Old Business

1. IGA with Elbert County for water and sewer service at new Road & Bridge shop
   The final draft of the IGA was given to the board for review. George Rowley and Bart Greer have both consented to all the changes included in it. After discussion, Tim Craft made the motion to approve the IGA. Annette Burmaster seconded, and the motion carried s-o. Debbie Ullom signed it, and Tasha Chevarria will get it over to the County.
2. Budget 2023
   Tasha will send out the final budget to be reviewed prior to its approval at the December meeting.

New Business

1. Sewer Elbow Repair
   There is a fiberglass elbow at the sewer plant that is leaking, it has been patched in the past and should be replaced. Paul got the cost for the part, that amount will be $6,212.97. He will get at least two bids for the labor.
2. Bulk water rates for government
   In reviewing the IGA, a government rate for bulk water was mentioned. The current fee schedule resolution does not make a distinction, the cost for bulk water is $20/1,000 gallons. The board agreed to leave it as is and not create a separate government rate for bulk water.

Discussion

None

Correspondence/Information/Review

None

Adjourn

Annette Burmaster made the motion to adjourn, Eric Whitman seconded, and the motion carried 5-0. The meeting adjourned at 6:42pm.

The next regular meeting will be on Tuesday December 13, 2022, at Town Hall at 6:00pm

Minutes Approved by:
Debbie Ullom, President
Tasha Chevarria, Town Clerk