Regular Monthly Meeting Minutes
March 8th, 2022
Call to Order
6:01pm
The regular meeting of the Kiowa Water and Wastewater Authority was called to order on March 8th, 2022, at 6:01pm by President Debbie Ullom with the following in attendance: Directors: Eric Whitman in person and Annette Burmaster, Teresa Parker, and Tim Craft on zoom.
Headways Consultant LLC: Paul Grant
Town Clerk: Tasha Chevarria
Mayor: Rickard Kolm
Town Administrator: Kimberly Boyd
Consent Items
- Approval of Agenda
Teresa Parker made the motion to approve the March agenda with the addition of the Wright Water Engineers, Inc proposal. Tim Craft seconded and the motion carried 5-0. - Approval of Minutes
Annette Burmaster made the motion to approve the February 8th meeting minutes as written. Tim Craft seconded and the motion carried 5-0.
Financial Report
Debbie Ullom presented the current financials as prepared by Kimberly Boyd.
Staff Reports
- Paul Grant, Headways
Paul's monthly report was included in the packet for everyone to review. Paul reported that the part for the sewer plant repairs have been made and everything is working. The meters at the well are calibrated _and working properly. The Board discussed purchasing meters from now on that have a freeze plate that can be replaced without replacing the entire meter. Paul will move forward with ordering those. - Tasha Chevarria, Town Clerk
Tasha's report was included in the packet for everyone to review. Tasha presented the monthly usage and loss report to the Board. She also gave an update on the RVS software. The full version has been installed and she is working with Mike to get everything switched over to RVS. The Board had agreed to continue to offer budget billing to customers. Debbie Ullom found where the Town code states that budget billing accounts will be charged $5/month for the service.
After discussion, it was decided that Tasha will send a letter to these customers explaining the change and giving them the option to continue with budget billing or not.
Public Comments
None
Old Business
- Resolution regarding sewer charges on irrigation taps
The Board has had the resolution to review and make comments. The attorneys are working on drafting the resolution with the suggested changes.
New Business
- Wright Water Engineers, Inc Proposal
Debbile Ullom had asked WWE for a proposal for them to design the pipeline supply system for a bulk water dispensing station at the fire department training site. Their quote came back at $27,000 for the engineering and design. The fire department is willing to discuss splitting this cost. Tasha reported that including the prep for the station and the station itself, paying half of the engineering costs put the Board at about $72,000 for the station. Debbie Ullom also pointed out that doesn't include the cost of the pipeline itself. Kim Boyd stated concern for the cost of the bulk water station for the few bulk water customers we have using it. The board agreed to table this for now, knowing we have all of the information we can re- visit if the needs of the Town change in the future.
Discussion
We have one quote to replace the large pressure reducing valves, Paul is waiting for a couple more to come back. WWE has not gotten back with information about the feasibility of crossing the creek with water and sewer. We'll need to get a charge back agreement in place with the county to have an engineer review and approve of their plans to tie in at the new county property.
Correspondence/Information/Review
None
Adjourn
Eric Whitman made the motion to adjourn, Teresa Parker seconded, and the motion carried 5-0. The meeting adjourned at 6:31pm
The next regular meeting will be on Tuesday April 12th, 2022, at Town Hall at 6:00pm
Minutes Approved by:
Tasha Chevarria, Town Clerk Debbie Ullom, President