July 12, 2022 Minutes

Call to Order

6:00pm

The regular meeting of the Kiowa Water and Wastewater Authority was called to order on July 12, 2022, at 6:00pm by President Debbie Ullom with the following in attendance:

Directors: Eric Whitman and Tim Craft in person and Teresa Parker on zoom. 
Town Clerk: Tasha Chevarria
Town Administrator: Kimberly Boyd 
Guests: Beth Shelly on zoom

Consent Items

1. Approval of Agenda
   Tim Craft made the motion to approve the agenda as presented, Eric Whitman seconded and the motion carried 4-0.
2. Approval of Minutes
   Eric Whitman made the motion to approve the minutes as written, Tim Craft seconded and the motion carried 4-0.

Financial Report

After discussion about the sewer repair budget, Teresa Parker made the motion to approve the financial report as presented. Eric Whitman seconded and the motion carried 4-0.

Staff Reports

1. Paul Grant, Headways
   Paul's monthly report was included in the packet for everyone to review. Paul reported that the pumps in the two sewer basins are not the same. When one was pulled to be replaced, they discovered that it had been modified at some point to accommodate a different pump. The purchase of a new pump will be $25,200 and 5-7 weeks from the time it's ordered. The solution Velocity came up with is to drain the basin and modify the fittings back to how they were for the pump that we have. Then we can use the pump sitting in the shop and both basins will have the same pump. In time, we can get a third pump to have as a spare for either basin. Paul is working on the cost and timeline, he's hoping to have the basin drained later this week or early next and will keep the board updated.
2. Tasha Chevarria, Town Clerk
   The System Totals reports for May and June were included in the packet for review. The system efficiency continues to improve, due to meters being replaced and bulk water being better accounted for.

Public Comments

None

Old Business

1. Resolution regarding sewer charges on irrigation taps
   After a final review, Eric Whitman made the motion to adopt resolution 2022-01 "Amended and restated resolution of the Board of Directors of the Kiowa Water and Wastewater Authority concerning the imposition of various fees, rates, penalties and charges for water and sanitary sewer services and facilities". Teresa Parker seconded and the motion carried 4-0. The resolution has been adopted and signed.
2. IGA with Elbert County for water and sewer service at new Road & Bridge shop
   The IGA will be presented after both entities have agreed on the infrastructure requirements so that can be included in the agreement.

New Business

1. Update on new well infrastructure -Tim
   Tim Craft reported that the committee is making good progress determining the best plan for the new well. They have a site tour planned with Wright Water Engineering and Paul Grant on July 15th and anticipate having a good report within about 2 weeks of that tour.
2. Engineers comments on Elbert county Road & Bridge Shop
   Tasha provided the notes from the meeting of Wright Water Engineering and the County's engineers. There are some changes from the County plans that WWE would like to see made for the Authority. The County is gathering cost information on the different plans. Once they have numbers to compare, we'll schedule a meeting to discuss and come to an agreement.
3. Contract with Rachel Summers for grant writing
   Rachel submitted a proposal and resume in response to an RFP from the Town. She is highly qualified and has a lot of experience with grant writing and projects for municipalities. Kimberly Boyd has a meeting scheduled with her to get started and they will be prioritizing water projects for KWWA to address their redundancy requirements. Teresa Parker made the motion to enter into the contract with Rachel Summers and to authorize up to $5,000 initially for her services. Eric Whitman seconded and the motion carried 4-0.

Discussion

None

Correspondence/Information/Review

None

Adjourn

Eric Whitman made the motion to adjourn, Tim Craft seconded and the motion carried 4-0. The meeting adjourned at 6:49pm.

The next regular meeting will be on Tuesday July 12, 2022 at Town Hall at 6:00pm

Minutes Approved by:

Debbie Ullom, President
Tasha Chevarria, Town Clerk