January 11, 2022 Minutes

Town of Kiowa Water & Wastewater Authority

Regular Monthly Meeting Minutes
January I1, 2022

Call to Order: 6:01pm

The regular meeting of the Kiowa Water and Wastewater Authority was called to order on January 11, 2022, at 6:01pm by President Debbie Ullom with the following in attendance: 

Directors: Eric Whitman in person and Teresa Parker, Annette Burmaster, and Tim Craft on zoom. 

Headways Consultant LLC: Paul Grant by phone 

Mayor: Rickard Kolm

Consent Items

  1. Approval of Agenda
    Teresa Parker made the motion to approve the January agenda as amended. Eric Whitman seconded, and the motion carried 4-0.
  2. Approval of Minutes
    Eric Whitman made the motion to approve the December 14th meeting minutes as written. Teresa Parker seconded, and the motion carried 4-0. 
  3. Board Appointment
    Tim Craft submitted an application for the open KWWA board member position and a designation of representative. Teresa made the motion to appoint Tim Craft to the board, Annette seconded, and the motion carried 4-0. This will be approved, and the Oath of Office administered at the Town Board of Trustees meeting this evening.

Financial Report

Debbie Ullom presented the profit and loss for KWWA for all of 2021. Debbie asked that everyone review and compare it to the projected budget and let her know if there are any comments or changes that should be made.

Staff Reports

  1. Paul Grant, Headways
    Paul's monthly report was included in the packet for everyone to review. By phone, Paul reported that he has installed 14 meters and has about 4 more to fi111sh replacing meters that are known to no be working. After that, his preference would be to replace meters in the older sections of town that are in pits and then proceed from there. Paul will get prices on valves that need to be replaced, there are two 3" and one 8". He also reported that the parts for the sewer Jet Pump have been shipped but have not yet arrived.
  2. Tasha Chevarria, Town Clerk
    Tasha's report was included in the packet for everyone to review. She spoke to the different software options available for utility billing. Currently, we are using Caselle and the demo software provided by RVS to run our processes side by side and compare. They have been good to work with. She reported on the meter surcharges that have been collected to fund the replacement of meters by Paul. This month there is a comparison of gallons pumped vs gallons billed. This comparison will be useful to determine the efficiency of the system going forward.

Public Comment


Old Business

  1. Moving to QuickBooks
    The accounting has been moved to QuickBooks; Kimberly Boyd spoke to the ease of use compared to Caselle.
  2. Resolution regarding sewer charges on irrigation taps
    The draft of this resolution was received just before the meeting tonight. Everyone has a copy to review and discuss at the February meeting.
  3. Improved Bulk Water Program
    Discussed bulk water station.

New Business

  1. Election of Officers
    Due to time constraints, Eric made the motion to table this until the February meeting. Teresa seconded and the motion carried 5-0.
  2. Bulk Water Station
    Tasha presented the quote and drawings from FlowPoint for the bulk water stations. This would simplify how we sell bulk water tremendously. Debbie will talk with the fire station about how it works as well, there is potential to partner with them on location.
  3. Repair Schedule
    Current repairs needed were discussed with Paul.
  4. Meter Replacement Schedule Discussed with Paul






Eric Whitman made the motion to adjourn, Annette Burmaster seconded, and the motion carried 5-0. The meeting adjourned at 7:03pm

The next regular meeting will be on February 8th, 2022, at Town Hall at 6:00pm

Minutes Approved by:
Debbie Ullom, President                  Tasha Chavarria, Town Clerk