Town of Kiowa Water & Wastewater Authority
Regular Monthly Meeting Minutes
February 8th, 2022
Call to Order
6:00pm
The regular meeting of the Kiowa Water and Wastewater Authority was called to order on February 8th, 2022, at 6:00pm by President Debbie Ullom with the following in attendance:
Directors: Eric Whitman in person and Teresa Parker and Tim Craft on zoom.
Headways Consultant LLC: Paul Grant
Town Clerk: Tasha Chevarria
Mayor: Rickard Kolm
Town Administrator: Kimberly Boyd
Guest: Beth Shelly via Zoom
Consent Items
- Approval of Agenda
Teresa Parker made the motion to approve the February agenda. Tim Craft seconded and the motion carried 4-0. - Approval of Minutes
Eric Whitman made the motion to approve the January 11th meeting minutes as written. Tim Craft seconded and the motion carried 4-0.
Financial Report
Debbie Ullom presented the January financials as prepared by Kimberly Boyd.
Staff Reports
- Paul Grant, Headways
Paul's monthly report was included in the packet for everyone to review. Paul reported that the part for the sewer plant is still not in. He has installed 18 new meters and ordered 24 more. He plans to finish replacing broken meters, then start replacing the meters along the highway and go from there. - Tasha Chevarria, Town Clerk
Tasha's report was included in the packet for everyone to review. Tasha presented the monthly usage and loss report to the Board. She also gave an update on the RVS software. They are customizing some of the features to meet the needs of the water authority, we should be able to switch over in the next 2-3 months. Tasha informed the Board that we have a few Equal Pay, or Budget Billing customers, the RVS software doesn't support that, but it can be done manually if that is something we would like to continue to offer. The Board feels that is a good option for people and would like to continue to offer it. Tasha will work on how to best administer that program.
Public Comments
None
Old Business
- Resolution regarding sewer charges on irrigation taps
The Board has had the resolution to review and make comments. The attorneys are working on drafting the resolution with the suggested changes. - Bulk Water Program
Kimberly Boyd drafted an updated hydrant permit application for bulk water customers that fill using the hydrants. This led to discussion regarding the future sale of bulk water and the resolution setting fees. It was decided to hold a workshop to discuss the resolution further before completing it. Eric Whitman made the motion to approve the permit application as amended. Tim Craft seconded; the motion carried 4-0. The workshop was set for Monday, February 2l5t, at 6pm. - Election of Officers
Eric Whitman made the motion that Debbie Ullom remain President. Tim Craft seconded, the motion carried 4-0 and Debbie Ullom is President of the KWWA. Teresa Parker made the motion the Eric Whitman be Vice President. Tim Craft seconded, the motion carried 4-0 and Eric Whitman is Vice President of KWWA. Debbie Ullom made the motion that Teresa Parker be the Treasurer. Eric Whiman seconded, the motion carried 4-0, and Teresa Parker is the Treasurer of KWWA. - Meter Replacement Schedule
The Board would like to have Paul replace the meters in the trailer park first, then continue as he thinks would be best. - Repair Schedule
Tasha will forward the Board Paul's list of items to be repaired and/or replaced so they can review and plan for those repairs.
New Business
- Water/Sewer Fees for Campground
Debbie Ullom asked the Board to consider how they would want to handle the campground at the fairgrounds having water and sewer hookups at each individual campsite. Would they require a monthly sewer fee for each site, or a bulk fee for use? Tim Craft proposed that a demand study be done to determine feasibility. This will also be discussed at the February workshop.
Discussion
none
Correspondence/Information/Review
None
Adjourn
Eric Whitman made the motion to adjourn, Teresa Parker seconded, and the motion carried 4-0. The meeting adjourned at 7:01pm
The next regular meeting will be on March 8th, 2022, at Town Hall at 6:00pm
Minutes Approved by:
Tasha Chevarria, Town Clerk Debbie Ullom, President