February 14, 2023 Minutes

Town of Kiowa Water & Wastewater Authority

Regular Monthly Meeting Minutes
February 14th, 2023

Call to Order

6:00pm

The regular meeting of the Kiowa Water and Wastewater Authority was called to order on February 14th, 2023, at 6:00pm by President Debbie Ullom with the following in attendance: Directors: Tim Craft in person and Annette Burmaster and Teresa Parker on zoom. Town Clerk: Tasha Chevarria Town Administrator: Kimberly Boyd Guests: George Rowley and Erin Stutz of White Bear Ankele Tanaka & Waldron and John Hill, reporter.

Consent Items

1. Approval of Agenda
   Tim Craft made the motion to approve the agenda with the addition under new business of G. Wastewater Line Maintenance Policy, Teresa Parker seconded, and the motion carried 4-0.
2. Approval of Minutes
   Teresa Parker made the motion to approve the minutes as written, Annette Burmaster seconded, and the motion carried 4-0.

Financial Report

1. Year to date P&L
   The financials were reviewed and discussed, there were no questions.

Staff Reports

1. Paul Grant, Headways
   Paul's monthly report was included in the packet for everyone to review.
2. Tasha Chevarria, Town Clerk
   The System Totals reports for December and January were included in the packet for review.
3. Grant updates - Kim
   Kimberly Boyd, Town Administrator gave an update on the grant application. The DOLA application window opens on March 1st and closes on April 1st. Kim will work with DOLA ahead of the submittal. We'll reach out to the fire department and the County for letters of support for the grant regarding reliable water service. Kim is also actively looking for grants for getting a fence installed around the water tower.

Public Comments

None

Old Business

None

New Business

1. Executive Session 
   Tim Craft made the motion to enter an executive session of the Board of Directors for the purpose of receiving legal advice pursuant to Section 24-6-402(4)(b), Colorado Revised Statutes as it relates to the relationship between the Kiowa Water and Wastewater Authority and the Town of Kiowa. Teresa Parker seconded, and the motion carried 4-0, the board entered executive session at 6:18pm. At 6:45pm Tim Craft made the motion to end the executive session and enter back into open session. Teresa Parker seconded, and the motion carried 4- 0.
2. Ordinance for water determinations and Bargain and Sale Deed
   Tim Craft made the motion to table items B. and D. on agenda until the regular March meeting. Teresa Parker seconded, and the motion carried 4-0.
3. Conflict of Interest Forms
   The board was given information from Colorado Revised Statute regarding code of ethics and conflict of interest. George Rowley answered questions about why these may be necessary and asked that they be filled out by those that feel they meet the criteria for having a conflict of interest so they can be filed with the Secretary of State.
4. Clean up Operating Agreement between Town of Kiowa and KWWA
   Areas for George Rowley to review were identified and this item was tabled in the above motion until the regular March meeting.
5. Rate Study and Asset Management
   Debbie Ullom has been looking for grants and quotes to get the cost of a rate study and asset management study done. Tim Craft thought we may be able to use a rate study recently completed by another district and get a revised quote for an asset management study only. Teresa Parker made the motion to move this item to old business to be discussed after a quote has been obtained. Annette Burmaster seconded, and the motion carried 4-0.
6. Kiowa Creek Development Committee Update
   All the KWWA board members were present at the last special meeting of the Board of Trustees and the
   committee will attend the BOT meeting following this meeting this evening. After that, they will put together notes and give an update at the next regular meeting.
7. Wastewater Line Maintenance Policy
   Kimberly Boyd sent out a Wastewater Line Maintenance Policy for the board to consider adopting per the guidance of our insurance company. After discussion, Tim Craft made the motion to adopt the policy and Teresa Parker seconded. The motion carried 4-0.

Discussion

None

Correspondence/Information/Review

None

Adjourn

Tim Craft made the motion to adjourn, Teresa Parker seconded, and the motion carried 4-0. The meeting adjourned at 7:00pm.

The next regular meeting will be on Tuesday March 14, 2023, at Town Hall at 6:00pm

Tasha Chevarria, Town Clerk