September 13, 2022 Minutes

Town of Kiowa Board of Trustees Regular Monthly Meeting Minutes

September 13, 2022 - 7pm

Call to Order

The regular meeting of the Board of Trustees of the Town of Kiowa was called to order on September 13, 2022, at 7:01 PM by Mayor Rick Kolm.

Roll Call

Present: Mayor Rick Kolm, Mayor Pro Tern Cindy Tapp, Director Trevor Smith, Director Jonathon Shafer, Director Carey Kalisch and Director Terry Howard. The Town of Kiowa had a quorum to conduct business.

Town Administrator: Kimberly Boyd on zoom
Town Clerk: Tasha Chevarria
Guests: Ruth Borne, Debbie Ullom, KWWA, Eric Whitman, KWWA, Tim Craft KWWA, Susie Ellis, Code Enforcement, Sandy Kalisch, John Hill, reporter, Julianna Delacruz, Joey and Ashley Kuhn, Melissa Crippen, and James Schwarzkopf.

Pledge of Allegiance

Mayor Kolm led the audience in the pledge of allegiance.

Agenda Consent

Director Smith made the motion to approve the agenda. Director Howard seconded, and the motion carried 5-0 with no discussion.

Staff Reports

Mayor
Presented Mayor Pro Tern Cindy Tapp with a plaque and recognized and thanked her for her years of service on the Board.
B. Board of Trustees
None
Town Attorney
Ruth Borne informed the Board that she is still working with Cory Rutz, attorney for Craft Companies, on the red-line development agreement.
Town Administrator
Nothing additional to report
Public Works
Mr. Mendez is getting caught up around town with mowing and cleaning up, he'll be turning off the sprinklers in a couple of weeks.
Code Enforcement
Susie Ellis was present and informed the board she had closed out about 50 incidents and opened another 20 or so. There were no questions or comments for her from the board or the public.

Public Comment

James Schwarzkopf asked if the public would have the chance to see what agreements have been made regarding development in Town. Ruth Borne spoke to that and was clear that there would be public hearings to keep the residents informed as the agreement progresses. He also commented that he would like to see more done for speed control on Navajo street.

Consent Items

Approval of minutes from July 2022 BOT monthly meeting and July 27, 2022, Special Meeting
Director Howard made the motion to approve the August 9th, 2022, regular monthly meeting minutes. Director Smith seconded, and the motion carried 5-0 with no discussion. Director Howard made the motion to approve the August 25th, 2022, special meeting · minutes. Mayor Pro Tern seconded, and the motion carried 5-0 with no discussion.
Expenditures for Year-to-Date 2022-The year-to-date expenditures were provided for review in the meeting packets. Director Howard made the motion to approve the minutes. Director Smith seconded, and the motion carried 5-0 with no discussion.
2021 Final Audit -The 2021 Final Audit was included in the packet for the board to review. Director Smith made the motion to table approval until the board has had time to review and Ronny Farmer has presented his findings to the board. Director Schafer seconded, and the motion carried 5-0 with no discussion.

Public Hearings

None.

Old Business

Town parks pavilions
The pavilions that were purchased cannot be installed in the Town parks due to building code deficiencies. The options now are to install pergolas which would not require building permits, or Duncan Cornell estimated being able to engineer 4'11 x 13 pavilions for $1,200. Then the pavilions can be returned for store credit to purchase the materials to build them. After discussion, the board would like to see the cost of both options before they decide.
Colorado Statewide Internet Portal Authority (SIPA) Grant - Kimberly Boyd
The Town was awarded a grant to have the website updated. If anyone would like to attend, there will be a presentation on September 27th.

New Business

New Business License Approvals

Farmers State Bank
Longevity Clinic
Just Peachy Day Spa

There are three new businesses that would like to open in the Town of Kiowa. Farmers State Bank is hoping to open November l5t, 2022. Julianna Delacruz gave a detailed description of her business; she is not sure yet when she will open. Joey Kuhn and her daughter Ashley and friend Melanie gave a description of the day spa they would like to open. Currently, they have six individuals interested in leasing space in the building. They are working on their building permits and hope to open in October.

Director Howard made the motion to approve all three business licenses. Director Smith
seconded, and the motion carried 5-0.

CDOT Bridge G-19-B Project letter from Board
Kimberly Boyd drafted a letter of request to COOT regarding having the bridge replaced.
Resolution No. 7 series of 2022: A Resolution Cancelling the Election and Declaring Candidates Elected

Mayor Pro Tern made the motion to approve Resolution No. 7 series of 2022: A Resolution Cancelling the Election and Declaring Candidates Elected. Director Howard seconded, and the motion carried 5-0 with no discussion.
Policy 22-009: Benefits - Family Medical Leave Act/Family Care Act
Policy 22-010: Safety & Security - Safety
Policy 22-011: Safety & Security- Workers Compensation
Policy 22-012: Anti-Discrimination - Unlawful Discrimination/Harassment/Retaliation
Policy 22-013: Anti-Discrimination - Americans with Disabilities Acts (ADA)
Policy 22-014: Anti-Discrimination - Americans with Disabilities Acts (ADA) and Pregnancy Accommodations.

Director Smith made the motion to approve the adoption of Policies 22-009 thru 22-014. Director Howard seconded, and the motion carried 5-0 with no discussion.

Discussion

Melissa Crippen brought her special event permit liquor license packet to the board. She said she has been unable to get in contact with the Town and was confused about the process. Tasha Chevarria said she will work with her to get her packet completed and submitted for approval at the next meeting. Director Smith asked why private parties must go through the special event permit process with the Town even though it's not a public event. Ruth Borne and Kimberly Boyd both commented that the events are being held in a public place in Town and that state liquor statutes must be followed.

Correspondence/Information/Review/Discussion

Charge Ahead Colorado- Cooperative Electric Association dated September 7, 2022 CORE Electric will be installing, at their expense, an electric vehicle charging station at Town Hall.

John Hill spoke to a program involving schools replacing current buses with electric buses and wanted the Town to be aware of it.

Executive Session