May 13, 2025 Minutes

Kiowa Water and WasteWater Authority

Call to Order

The regular meeting of the Kiowa Water and Wastewater Authority was called to order on May 13, 2025, at 5:30pm by President Gabehart. 

Pledge of Allegiance

President Gabehart led the Board in the Pledge of Allegiance. 

Roll Call

Present: President Donald Gabehart, Secretary Jill Duvall, Treasurer Teresa Parker, Director Laurel Brown and Director Bret Wager. 

Also in attendance: 

Mayor Howard, Town of Kiowa Board of Trustees 
Tammy Hart, Town of Kiowa Board of Trustees at 5:50pm 
Kim Boyd, Town Administrator 
Sasha Davidson, Town Clerk 
Paul Grant, Headways Consultants on Zoom 

Consent Items

1. Approval of the Agenda - President Gabehart entertained a motion to approve the agenda. Treasurer Parker made the motion to approve the agenda. Secretary Duvall seconded the motion, and the motion passed 5-0, with no discussion.
2. Approval of the minutes of April 8, 2025, Meeting - President Gabehart entertained a motion to approve the minutes of April 8, 2025, meeting and the April 29, 2025, workshop. Director Wager made the motion to approve the minutes. Secretary Duvall seconded the motion, and the motion passed 5-0, with no discussion.

Public Comments

There were no public comments. 

Public Hearings

There were no public hearings. 

New Business

There was no new business.

Financial Reports

Administrator Boyd shared the financial reports, noting a few corrections and adjustments. The board asked a few clarification questions. There was a brief discussion about the audit process and how it was proceeding. 

Staff Reports

1. Paul Grant, ORC
   1. Monthly Report - written report was submitted in the packet. No discussion.
   2. Water system doing well - hydrant flushing began today and will finish tomorrow. Hydrant 41 is not draining and will need to be repaired.
   3. Wastewater - should have things ready soon so decant arms can be fixed. Lagoons are being emptied - should be done by June 30, 2025.
   4. Meters - Will start replacing meters in June.
2. Kim Boyd, Town Administrator
   1. Well Redundancy Project - Notice was received from Congresswoman Boebert's Office stating that this project was selected as one of her 15 allowable projects, so she will request funding for fiscal year 2026.
   2. DOLA grant - the deadline for the well redundancy project expires in September 2025. It is recommended that it be given back and reapplied for when closer to getting the funding from Boebert's Office.
   3. Water Plan Revisions/Wright Water - Proposed Revisions sent to them on April 30, 2025, but at this time the plan is not completed.
   4. Annual Audit - It is in final draft form and is going through last internal processes. It should be available for review before next month's meeting. The auditor will be invited to the June meeting to present the audit.
   5. Civic Plus - Training is ongoing, with goal to go live in July 2025.
   6. SIPA Grant - Request is to fund digitization of the office's records. A digitizing company completed a walk-through of the office and will be providing a quote for their services to be included in the grant request.
3. Sasha Davidson, Clerk
   1. Systems Total Report - There was about an 20% loss of water this month.
   2. Sewage Pond Liner - Several bids were requested, but only one was returned with a quote. Grant opportunities will need to be pursued for this project. There might be an opportunity to pair with the Town of Kiowa to pursue grants that would benefit both entities.

Old Business

1. Water Tank Rehab - Maguire Proposal -A brief discussion was held by the board. President Gabehart entertained a motion to approve the proposal from Maguire to include paying half the cost in this budget year and half in the next budget year. Secretary Parker made a motion to approve the proposal with the stipulation to pay half the cost this year and half next year. Director Wager seconded the motion, and the motion passed 5-0 with no discussion.
2. Intent to Fix or increase Fees, Rates, Tolls, Penalties, or Charges for Water and/or Sanitary Sewer Service - An overview was held regarding the intent to raise the sewer rate by 19%. President Gabehart entertained a motion to increase the sewer rates by 19%. Secretary Parker made a motion to increase the sewer rate by 19%. Treasurer Duvall seconded the motion, and the motion passed 5-0 with no discussion.

Consent Items

1. RESOLUTION NO. 5, SERIES 2025 - RESOLUTION ESTABLISHING GUIDELINES FOR THE PROCESSING AND COLLECTION OF DELIQUENT FEES - Discussion was held regarding the ability to collect delinquent fees for water/sewer bills by utilizing liens. It was noted that the title of manager needed to be changed to Administrator. President Gabehart entertained a motion to accept Resolution No. 5, Series 2025 - Establishing Guidelines for the Processing and Collection of Delinquent Fees with the amendment of changing the title of Manager to Administrator. Secretary Duvall made the motion to accept Resolution No. 5, Series 2025 - Establishing Guidelines for the Processing and Collection of Delinquent Fees with the amendment of changing the title of Manager to Administrator. Director Wager seconded the motion, and motion passed 5-0 with no discussion.

Correspondence/Discussion

1. Fire Station Well -A question was raised about the status of the well. Wright Water was directed to schedule the testing for the well. Discussion was held regarding the grant options for revitalizing the fire station well versus drilling a new well in the future.

Adjourn

President Gabehart entertained a motion to adjourn. Secretary Parker made the motion to adjourn. Treasurer Duvall seconded the motion, and the motion passed 5-0 with no discussion. The meeting adjourned at 6:24pm. 

The next regular meeting will be on Tuesday, June 10, 2025, at 5:30pm at Kiowa Town Hall. 

Minutes Approved by: Jill Duvall, KWWA Secretary

Sasha Davidson, Secretary to the Board