June 13, 2023 Board of Trustees Minutes

Call to Order

The regular meeting of the Board of Trustees of the Town of Kiowa was called to order on June 13, 2023, at 7:01 PM by Mayor Rick Kolm.

Roll Call

Present: Mayor Rick Kolm, Mayor Pro Tem Trevor Smith, Director Andrew Lowry, Director Terry Howard, Director Baillie Wineland, and Director Jonathon Shafer were present. The Town of Kiowa had a quorum to conduct business.

Director Josh Baker was absent.

Also present were:
Kimberly Boyd Town Administrator
Katti Arnold, Town Clerk
Ruth Borne, Town Counsel via Zoom
Danielle Ullom and Debbie Ullom were present via Zoom.
John Hill, reporter for Ranch land News, was present.

Agenda Consent

Mayor Pro Tem Smith made the motion to revise the agenda by removing Director Baker's presentation under Staff Reports. Director Howard seconded the motion with revisions to the agenda, and the motion was carried 5-0 with no discussion.

Sfaff Reports

1. Mayor
   Mayor Kolm reported that some local businesses would like to see the curb lines swept and the gravel and debris left from the recent rainstorms removed. Ms. Boyd explained that cannot be accomplished with the Town's street sweeper until the rain has ceased and the sandy debris that's left has dried, it will not pick up wet material.
   
   Mayor Kolm reminded the Board that there are two Town events happening this weekend: 1) Father's Day Pancake Breakfast at the Lion's Club on Saturday morning starting at 8am; and, 2) the Music in the Park Saturday evening starting at 5pm.
2. Board of Trustees
   Mayor Pro Tem Smith requested Town staff investigate mosquito fumigation for the Town this year considering the enormous amount of moisture we are getting and will continue to get. He suggested talking to the Elbert County Health Department and High Prairie Tree & Turf in Elizabeth. Mayor Kolm suggested Limon has a fogger and they may have information on how we can go about this, as well. Ms. Boyd advised there are mosquito repellants installed at Nordman Park and will be changed out periodically throughout the summer while we are having community events there.
3. Town Attorney
   None.
4. Town Administrator
   Ms. Boyd advised that COOT came back with a partial award of $500,000 against the $2 million being sought for the Sidewalks and Storm Drainage Project. COOT advised they only had approximately $11 million in funds to award and approximately 14 applicants. However, COOT is willing to assist in areas that require engineering services, and where they feasibly can - such as in the environmental.
   
   Ms. Boyd advised she will be submitting a proposal to DOLA for the Tier II Cycle that opens on June 30, 2023. Ms. Boyd advised of the water leak issue that was found in the basement, the extent of the damage, black mold and where they are in the process of having the asbestos abatement completed before moving on to reconstruction.
5. Public Works
   Nothing further than was already discussed.
6. Code Enforcement
   Secnd quarter report is due in July.

Consent Items

1. Approval of minutes from April 18, 2023, BOT Monthly Meeting
   Mayor Pro Tem Smith made the motion to approve the minutes from the May 9, 2023, Monthly Meeting. Director Howard seconded, and the motion was carried 5-0 with no discussion.
2. Expenditures for Year-to-Date 2023
   Director Howard made the motion to approve the year-to-date 2023 expenditures. Director Wineland seconded, and the motion was carried 5-0 with no discussion.

Public Comment

None.

Executive Session

Director Howard moved to adjourn the open meeting at 7:28pm and move into executive session. Director Lowry seconded the motion and it carried 5-0 with no discussion.

Director Howard moved to go into executive session at 7:31pm. Director Wineland seconded the motion and it carried 5-0 with no discussion.

Director Shafer moved to adjourn the executive session at 8:12pm and move back into open meeting. Director Howard seconded the motion and it carried 5-0 with no discussion.

Director Howard moved to go back into open meeting at 8:16pm, Mayor Pro Tem Smith seconded the motion and it carried 5-0 with no discussion. Technical issues with the zoom app cause delay in opening the meeting up. Director Howard made the motion instructing Ruth Borne to revise the current Operating Agreement with Kiowa Water and Wastewater Authority and submit them for review by the Board by the next month. Director Shafer seconded, and it carried 5-0 with no discussion.

Mayor Pro Tem Smith made the motion instructing Ruth Borne to send Notice of Malpractice Claim to former Town legal counsel, Robert Tibbals, via certified mail and regular mail. Director Howard seconded the motion, and it carried 5-0 with no discussion.

Old Business

Discussion concerning the Operating Agreement with KWWA was addressed in motions made under executive session.

Mayor Pro Tem Smith made the motion to approve the acceptance of the proposal submitted by Kimley-Horn for the Comprehensive Plan Update for the Town. Director Wineland seconded, and the t motion carried 5-0 with no discussion.

New Business

1. Policy 22-033: Compensation & Salary- Work Schedule
2. Policy 22-036: Compensation & Salary- Inclement Weather & Emergency Closings
3. Policy 22-037: Compensation & Salary - Teleworking
4. Policy 22-051: Benefits - HIPPA Policy and Procedure
5. Policy 22-052: Streets & Roads - Streets & Roads Inspection Program
6. Policy 22-054: Safety- LOTO Program
7. Policy 22-055: Code Enforcement - Code Enforcement
8. Policy 22-057: General Policies - Records Retention

Mayor Pro Tem Smith made the motion to blanket approve the above-referenced personnel policies. Director Howard seconded, and the motion carried 5-0 with no discussion.

Public Hearing

None.

Discussion/Correspondence

After discussion concerning the communication from Elbert County concerning mill levies it was decided Town Administrator Kim Boyd, Mayor Pro Tem Smith, Director Howard, and Director Lowry would attend the meeting on June 21st at the Elbert County Fairgrounds. Ms. Boyd would make the necessary RSVP notification of such.

Adjourn

Mayor Pro Tem Smith made the motion to adjourn at 8:33 p.m. Director Shafer seconded, and the motion carried 5-0 with no discussion. The next regular meeting will be on July 11th at Town Hall at 7:00pm